Documenting Your Collections
Info-Muse Network Documentation Guide

Previous page Table of contents Next page

Originating Province (Origin)

Definition:

Observations:

1. This field may also contain the name of a Canadian territory, an American state, a British county, a Swiss canton, a French department, a Japanese prefecture or any other equivalent of the term "province."
   Example

   A painting from the French Alpes-Maritimes

   	Object Name	painting
   	Originating Continent	Europe
   	Originating Country	France
   	Originating Province	Alpes-Maritimes

2. For better search results in your database, avoid using a large variety of terms; draw up an authority list and add names of provinces as necessary. See documentation tip No. 2 (in French only) for bibliographic references.
3. This field is used in conjunction with the Originating Continent and Originating Country fields.
   Example

   A vase from Staffordshire county in England

   	Object Name	vase
   	Originating Continent	Europe
   	Originating Country	United Kingdom, England
   	Originating Province	Staffordshire

Entry rules:

1. Enter the full name of the province; do not use abbreviations.
   Example

   A fan from the state of Vermont, in the United States

   	Object Name	fan
   	Originating Continent	North America
   	Originating Country	United States
   	Originating Province	Vermont
   	and not
   	Originating Province	Vt

2. If the name of the originating province has changed, first enter its current name, followed by a comma and a space, then the name that applied at the time the object was produced.
   Example

   A scraper from the eastern part of the Northwest Territories, now called Nunavut

   	Object Name	scraper
   	Originating Continent	North America
   	Originating Country	Canada
   	Originating Province	Nunavut, Northwest Territories

3. If you are unsure whether your information is correct, include a space and a question mark after the name of the province.
4. This field may not contain more than one entry.