Documenting Your Collections
Info-Muse Network Documentation Guide

Les guides électroniques de la SMQ

Source Credit (Source)

Field used for ethnology and history collectionsField used for fine and decorative arts collectionsField used for science and technology collectionsField used for archaeology collections (object data and site data)Field used for natural science collections

Definition:

  • This field contains the credit or acknowledgement for the source referring to the person or organization who owned the specimen before it was acquired by your institution.

Observations:

  1. The source credit includes the exact wording to be used whenever the specimen is presented in public, for instance when it is displayed in an exhibition or reproduced in a publication.
    Example

    Fernand Martin gave a naturalized white-tailed deer to your institution on July 21, 1976. He wants the credit to read as follows: "Gift of Fernand Martin in memory of his father Henry Martin."

      Discipline mammalogy
      Genus Odocoileus
      Speciesvirginianus
      Acquisition Mode gift
      Accession Date 1976-07-21
      Source Martin, Fernand
    Source Credit Gift of Fernand Martin in memory of his father Henry Martin.
  2. N.B.: It is important not to confuse the Source Credit and Source fields. The Source Credit field contains only non-confidential information on the source. The Source field contains protected information that is often not to be disclosed.
    Example

    Sharon Lieberman, who gave a naturalized scrub jay to your institution on June 3, 1992, wishes to remain anonymous.

      Disciplineornithology
      GenusAphelocoma
      Species coerulescens
      Acquisition Mode gift
      Accession Date 1992-06-03
      Source Lieberman, Sharon
    Source Credit Anonymous gift

Entry rules:

  1. Enter the exact wording to be used whenever the specimen is presented in public, for instance when it is displayed in an exhibition or reproduced in a publication.
    Example

    Richard Fleischer gave a naturalized reindeer to your institution on July 26, 1995. In the gift agreement, he stipulated that "Ph.D." is to appear next to his name whenever the work is presented or reproduced.

      Discipline mammalogy
      Genus Rangifer
      Speciestarandus
      Specimen Common Namereindeer
      Acquisition Mode gift
      Accession Date 1995-07-26
      Source Fleischer, Richard
    Source Credit Gift of Richard Fleischer, Ph.D.
  2. This field may not contain more than one entry.
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