Documenting Your Collections
Info-Muse Network Documentation Guide

Previous page Table of contents Next page

Collector (Collection)

Definition:

Observation:

• N.B.: Do not confuse the Collector field with the Identifier and Source fields. The Collector field contains the name of the person who found, collected, sampled or captured the specimen. The Identifier field contains the name of the person who identified the specimen. The Source field contains the name of the person who owned the specimen before it was acquired by your institution. It is possible, but not mandatory, for these fields to contain the same name.

Entry rules:

1. Enter the family name, followed by a comma, a space and the first name.
   Example

   	Collector	Sicotte, Marie-Paule

2. Initials should be followed by periods.
   Example

   	Collector	MacTavish, Lionel G.

3. Periods and commas should be followed by a space, unless they are followed by other punctuation.
   Example

   	Collector	Tran Vinh, M.D.; Dovinski, Igor

4. If an individual has an honorific title, enter his or her family name, comma, space, first name, comma, space and the title.
   Example

   	Collector	Potvin, Joseph, Father

5. If you wish to enter two names for the same person, first enter the name by which he or she is best known, following the rules above, and add the other name in parentheses without inverting it.
   Example 1

   	Collector	Dupuis, Juliette (Juliette Carrier)

   Example 2

   	Collector	Saint-Stanislas, Sister, a.s.v. (Gabrielle Beaulieu)

6. Enter the full name of any organization or company, without inverting it and respecting the usual spelling.
   Example

   	Collector	Stones Unlimited

7. When a specimen was collected by a group of people, enter the names in alphabetical order, separating them by a semicolon followed by a space. If you choose not to enter the names in alphabetical order, justify your decision in the Cataloguer Remarks field.
   Example

   A common wood sorrel plant was harvested on June 23, 1992 by Gustave McMurray, Project Director, and Betty Lee, his assistant.

   	Discipline	botany
   	Genus	Oxalis
   	Species	montana
   	Collecting Method	harvested
   	Collector	McMurray, Gustave; Lee, Betty
   	Date Collected	1992-06-23
   	Cataloguer Remarks	Gustave McMurray is the project director and Betty Lee is his assistant.