Documenting Your Collections
Info-Muse Network Documentation Guide

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Source (Source)

Definition:

Observations:

1. Even if a donor or organization wishes to remain anonymous, you should enter the name in this field. This information will remain confidential, since it is for internal use only.
   Example

   A painting was given to your institution by Simon Billings on September 23, 1990. Mr. Billings wishes to remain anonymous.

   	Object Name	painting
   	Acquisition Mode	gift
   	Accession Date	1990-09-23
   	Source	Billings, Simon

2. This field is used in conjunction with the Acquisition Mode and Accession Date fields.
   Example

   A print given to your institution by Peter Bennett on September 27, 1990

   	Object Name	print
   	Acquisition Mode	gift
   	Accession Date	1990-09-27
   	Source	Bennett, Peter

Entry rules:

1. Enter the family name followed by a comma, a space and the first name.
   Example

   	Source	Charbonneau, Paul-Émile

2. Initials should be followed by periods.
   Example

   	Source	MacDonald, Lionel L.

3. Periods and commas should be followed by a space unless they are followed by other punctuation.
   Example

   	Source	Bélanger, C. A.; Demers, Louise

4. If an individual has an honorific title, enter his or her family name, comma, space, first name, comma, space and the title.
   Example

   	Source	Laplante, Camille, Sister

5. If you wish to enter two names for the same individual, first enter the name by which he or she is best known, according to the entry rules, and then the other name, in parentheses, without inverting it.
   Example 1

   	Source	Dupuis, Juliette (Juliette Carrier)

   Example 2

   	Source	Saint-Stanislas, Sister, a.s.v. (Gabrielle Beaulieu)

6. Enter the full name of the organization or company, without inverting it, respecting the usual spelling.
   Example

   	Source	Jean Lacombe et Fils ltée

7. If an object belonged to several people at the same time, enter the names in alphabetical order and separate them by a semicolon followed by a space.
   Example

   	Source	Duncan, Barry; Duncan-Roy, Claudette