Documenting Your Collections
Info-Muse Network Documentation Guide

Les guides électroniques de la SMQ

Cataloguer Remarks (Cataloguing)

Field used for ethnology and history collectionsField used for fine and decorative arts collectionsField used for science and technology collectionsField used for archaeology collections (object data and site data)Field used for natural science collections

Definition:

  • This field contains remarks by the individual(s) who documented the specimen.

Observation:

  • Remarks fields are for information that cannot be entered in any other field.

Entry rules:

  1. Note the information clearly, concisely and consistently.
  2. To keep an audit trail of this field, enter the cataloguer's initials in parentheses after each remark.
    Example

    A naturalized walrus was documented on September 15, 1981 by Lucy Bell and by Louise Odongo on June 20, 1992.

      Discipline mammalogy
      GenusOdobenus
      Species rosmarus
     Cataloguer Odongo, Louise; Bell, Lucy
      Catalogue Date1992-06-20; 1981-09-15
    Cataloguer Remarks This specimen should be transferred from storeroom 402 to storeroom 312 as soon as there is room (L.O.). Gustave McMurray is the project director and Betty Lee is his assistant (L.B.).
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