Documenting Your Collections
Info-Muse Network Documentation Guide

Les guides électroniques de la SMQ

Quantity Specimen (Specimen/Description)

Mandatory fieldField used for natural science collectionsSociété des musées québécois Info-Muse database field

Definition:

  • This field contains the number of specimens described in the record.

Observation:

  • N.B.: This field is very important for inventory purposes, as it is used to count the number of specimens in a collection.

Entry rules:

  1. Enter a whole number, without fractions or decimals.
    Example

      Disciplinebotany
     Genus Rubus
      Species idaeus
      Specimen Nature flower
    Quantity Specimen1
  2. If the specimen is from a specimen lot that is difficult to count, enter an approximate number in the Quantity Specimen field. Enter a comment to this effect in the Specimen Remarks field.
    Example

      Discipline malacology
     GenusMysella
      Speciestumida
    Quantity Specimen 650
      Specimen Remarks The number in the Quantity Specimen field is an approximation.
  3. When it is impossible to determine the number of specimens in the record, enter the number "1" in the Quantity Specimen field and a comment to this effect in the Specimen Remarks field, so as to distort the inventory as little as possible.
  4. This field may not contain more than one entry.

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