Documenting Your Collections
Info-Muse Network Documentation Guide

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Quantity Replicates (Specimen/Description)

Definition:

Observations:

1. Use this field when the record includes identical specimens.
   Example

   The museum has three specimens of Bryoria capillaris, including two duplicates.

   	Discipline	botany
   	Genus	Bryoria
   	Species	capillaris
   	Quantity Specimen	3
   	Quantity Replicates	2

2. N.B.: Do not confuse the Quantity Specimen field with the Quantity Replicates field. The Quantity Specimen field comprises all the specimens included in the record, whereas the Quantity Replicates field corresponds to the number of specimens included in the record that could be exchanged with or loaned to other institutions.
   Example

   Your institution's herbarium has ten specimens of painted trillium. Seven specimens are in poor condition and so are not suitable for exchange. Three specimens are in excellent condition, but you wish to keep two in your collection. One of these three could be exchanged with another institution. The information would be entered in the record as follows:

   	Discipline	botany
   	Genus	Trillium
   	Species	undulatum
   	Quantity Specimen	10
   	Quantity Replicates	1
   	Current Condition	excellent (3); poor (7)

Entry rules:

1. Enter a whole number, without fractions or decimals.
   Example

   	Discipline	entomology
   	Genus	Atanycolus
   	Species	anocomidis
   	Quantity Specimen	6
   	Quantity Replicates	3

2. This field may not contain more than one entry.